What Questions Should I Ask Before Hiring a Virtual CFO?

If your business is growing and your finances are getting more complex, hiring a virtual CFO might be one of the smartest moves you can make. But like any key hire, choosing the right virtual CFO requires asking the right questions.

A virtual CFO provides high-level financial strategy and guidance—remotely and often part-time—giving you access to expert insight without the commitment of a full-time CFO. This makes it a powerful solution for midsize businesses. However, not all virtual CFOs are created equal. Here’s what to ask before you commit.

1. What experience do you have in my industry?

Financial strategy isn’t one-size-fits-all. Industries like construction, healthcare, tech, and finance each have unique financial structures, regulations, and risks. A virtual CFO who understands the specific challenges and opportunities of your field can offer insights that someone without that background may miss.

At Fix-It Accounting, we’ve worked with clients in almost every industry imaginable, which gives us a broad perspective on your needs.

2. How do you typically work with your clients?

Every virtual CFO has a different style. Some are highly hands-on, others more advisory. It’s essential to understand the level of involvement you can expect. Make sure you ask how they intend to communicate with you and how often they will provide reports. It helps to align expectations early to ensure the partnership fits your leadership style and business needs.

3. What services are included, and what isn’t?

The term “virtual CFO” can cover a wide range of services. Some CFOs focus on cash flow forecasting, budgeting, and high-level strategy. Make sure you’re clear of what services you need before committing to a CFO.  You don’t want to assume services are included only to find out later they come with extra fees—or aren’t offered at all.

4. What tools and software do you use?

Your virtual CFO should be comfortable using the financial tools your business relies on. Ask about their experience with accounting software like QuickBooks, Xero, or NetSuite, as well as financial reporting and forecasting tools.

Why it matters: A CFO who knows your systems can provide faster, more accurate insights and avoid a learning curve that costs time and money.

5. Can you provide examples of how you’ve helped other businesses grow?

A strong virtual CFO should be able to share case studies or examples of how they’ve helped other businesses improve cash flow, reduce expenses, or scale more efficiently. Listen for concrete results, not just general statements.

6. What is your approach to long-term financial planning?

Virtual CFOs should look beyond the month-to-month numbers. They should help you build a strategic roadmap for the next year, three years, or even five years. You need more than someone who balances the books—you need a partner who helps you make smart, forward-looking decisions.

7. How do you tailor your services to growing businesses like mine?

Every growing business is different. Ask how the virtual CFO would approach your stage of growth, cash flow needs, hiring plans, or expansion goals. Their answer should be thoughtful and specific. You’re looking for someone who will act like part of your leadership team, not just a vendor.

Why Choose a Virtual CFO from Fix-It Accounting?

At Fix-It Accounting, our virtual CFO services are designed specifically for businesses that are growing fast and need expert guidance to keep up. We don’t believe in cookie-cutter solutions—we take the time to understand your business, your goals, and your pain points. Then we build a financial strategy that works for you.

With Fix-It, you get more than a financial advisor. You get a true partner who can help you navigate growth, make confident decisions, and keep your business healthy at every stage.

Ready to Ask the Right Questions?

Hiring a virtual CFO is a big step toward building a financially strong and scalable business. But asking the right questions up front helps ensure you find the right fit—someone who will bring not just experience, but strategy, insight, and real value.

Contact Fix-It Accounting today to learn how our virtual CFO services can support your business and help you stay ahead as you grow.